Data Access Portal Request and use health data simply and securely
Discover Get data access: Coming soonThe new Quentry Data Access Portal allows you to discover, request and securely use relevant data for your projects upon approval. The digital application process and integrated analysis tools help you efficiently access the data you need and gain new insights.
Benefits
Digital processes
Streamline health data requests with paperless application, approval and payment processes.Actionable insights
Gain new insights with integrated analysis tools and user-group-specific reports.Collaboration
Shared workspaces enhance teamwork and knowledge exchange within your project.Real-time data
Access the latest information with real-time updates to identify and track trends as they happen.Software as a service
Request and use data directly through your browser—no additional software installation required.Flexibility
Choose from different subscription plans that can be easily adjusted after expiration.Patients
Data usage always respects the preferences outlined in patients’ data-sharing consent forms. Approved projects are published to keep patients informed about how their data is used.Security
Only authorized individuals can access data, which is only available when logged in to the platform, minimizing transfer-related risks.Data sources
Data sources
German Spine Registry
The new German Spine Registry has been collecting data on spine treatments since August 2024 to support scientific research on spinal conditions. The DWG Registry is jointly managed by the Academy of the German Spine Society (Akademie der Deutschen Wirbelsäulengesellschaft gGmbH) and Mint Medical GmbH. The number of participating clinics continues to grow each month, with new data added to the registry daily. Learn more9.100
Patients
90
Clinics
Data model
Previous Surgery | Basic Dataset | Additional Surgery Basic Data | Basic Anamnesis | Clinic | Reason for treatment | Treatment diagnosis | Surgery | Implants | Inpatient course | DischargeApplication process
- Register and create your profile.
- Start your data use application and complete it individually or with project partners. Submit your application digitally.
- Once your application is submitted, you will receive an offer for application review and a cost estimate for data access.
- You can accept or decline the offer. If you accept, you will be asked to make an advance payment.
- Your application undergoes both a technical and scientific review. If there are any questions, you will be contacted.
- If your application is approved, you will receive a data usage offer that you can choose to accept.
- You can accept or decline the offer. If you accept, you will be asked to make an advance payment.
- Access to the requested data is granted. If you have given consent, a summary of the approved application will be published on datenfreigabepass.de
- Optional: Request an extension of data access after your subscription expires.
How to get started
- First-time sign-up:To request or access data, you need to register. This process has two steps: First, sign up and receive a confirmation email with a verification link. After confirming, complete your profile to finalize your registration.
- Personal and professional informationEnter your personal and professional details, including your name, phone number and work email address. You can also provide additional information, such as references and a link to your professional profile (e.g., LinkedIn).
- Institution details:Select your institution from the list during registration. If it is not listed, you can add and register a new institution by providing its name, address, type, and tax ID (VAT ID). You will also need to specify the associated email domains in your organisation (e.g., @quentry.com; @snke.com). This way, we can ensure that new users signing up belong to your institution. New institutions are reviewed and published upon approval.
- Legal terms:Accept the legal terms to complete your registration.
After registering, you can begin your data usage application. You’ll need to
provide detailed information about your research project and the data required.
The application form includes:
- general questions about the research project and project participants
- scientific questions
- details on data selection and data protection
- Principal Investigator (PI)
- Project lead
- Application editor
- Data user
Offer and payment for application review
After submitting
your application, you will receive an offer outlining the costs and terms of the
application review, along with a non-binding cost estimate for data access. The
offer is presented to the project lead for review. If accepted, the process
continues after an advance payment is made via the payment provider Stripe. If the
offer is declined, the application will be canceled.
Application review
The application then undergoes both a
technical and scientific review. If the application does not pass the technical
review, a refund for the scientific review will be issued, and the application
will be canceled.
Offer and payment for data access
After a successful review, an offer for the data access is created based on your submitted application and any necessary adjustments. This offer is sent to the project coordinator for review. Once accepted and paid, the data will be prepared. If the offer is declined, the application will be canceled.
Payment methods
- Credit card
- Bank transfer
After submission, the application undergoes both a technical and scientific review
by an application committee (AK).
Technical review: Conducted by the registry operator, this review
ensures that the application meets the required technical standards, such as
completeness and institutional eligibility. The reviewer is trained and qualified
to assess these aspects.
Scientific review: Conducted by a panel of experts in science,
technology, ethics, and data protection, this review ensures that applications are
evaluated from multiple perspectives. The goal is to verify that the requested
data will be used for legitimate research purposes.
Approved data users receive access to the requested data for 12 months. An
extension is possible within the first 24 months without requiring an additional
review.
Data can be accessed through the Data Access Portal’s usage environment by all
designated users listed in the application.
Clinics & research Researchers benefit from educational awards and can access approved health data through the interactive Quentry Analytics dashboard tool. In Quentry Analytics, users receive daily updates from the registry.
Technology providers Access to approved health data is available through aggregated standard reports or the interactive Quentry Analytics dashboard. Users receive daily updates from the registry. If your research requires access to individual datasets, these can be provided through a trusted research environment. Please contact us at data.access@quentry.com before submitting your application for a personalized project discussion.
Our fee structure is divided into four categories:
data access request, data access, data tools and
customized services. Fees include all designated data users in
the project, so no additional costs apply.
To ensure fair and transparent pricing, data access fees are based on the scope, type and how often the data gets updated. Reduced fees are available for researchers.
Patients
Have you consented to the use of your health data through the Data Sharing Cockpit?- Data usage always adheres to patient consent.
- The Data Sharing Cockpit is a key component of data usage, defining who can access which data, for what purpose, and in what manner.
- Patient consent is always verified and applied before data is used.
Examples of data usage projects
Clinic benchmark:
This project enables hospitals in Germany to compare their clinical outcomes with
those of other hospitals to improve their quality of care. Data on complications,
side effects and other quality indicators are collected and analyzed. Clinics can
compare their data with the benchmark group in the registry to identify areas for
improvement and optimize treatments.
Clinical research:
These projects investigate whether certain factors influence who develops a
specific disease and how severe its progression is. The disease is rare and
serious, with limited existing knowledge about its causes. Researchers suspect
that a particular factor plays a key role. To test this, they analyze patient data
over an extended period. The goal is to better understand how this factor impacts
the disease and potentially develop earlier and more effective treatments.
Post-market surveillance:
These projects aim to monitor the long-term effectiveness and safety of an implant
product line. Manufacturers must ensure that their products remain safe and
effective even after market launch. To do so, data on health concerns and
complications are collected and analyzed. This ongoing monitoring helps maintain
implant quality and improve patient care.
If you would like to learn more about the Data Access Portal and be notified when data use applications can be submitted, please contact us
Do you have questions or feedback? Contact us—we’d love to hear from you!